Opening and closing
Set a repeatable standard for starting the cafe and leaving it ready for tomorrow.
Coffee Shop Operations
Coffee Shop Operations: Checklists, Procedures, and Shift Resources
Build reliable opening, closing, cleaning, inventory, and handoff routines with practical coffee shop checklists and management guides.
Browse free checklist templatesWhy repeatable operations need a clear system
A cafe has dozens of small duties spread across baristas, shift leads, and managers. When those duties live in memory or on one paper list, the first rush exposes missed setup, the close varies by employee, and equipment or stock issues disappear between shifts. The resources below help turn those repeat duties into clear operating routines.
Operations Library
Build each recurring workflow
Use the free templates as a starting point, then adapt roles, timing, and review steps to your location.
Cleaning and equipment care
Separate daily cleaning, deeper periodic work, and manufacturer-led equipment maintenance.
- Coffee shop cleaning checklistDaily bar, dining room, bathroom, floor, and waste tasks.
- Weekly deep cleaning checklistStorage, hard-to-reach areas, and deeper sanitation work.
- Espresso machine maintenance checklistRoutine care and equipment concern logging.
- Espresso machine cleaning checklistDaily group, portafilter, steam-wand, and drip-area cleaning.
- Coffee shop cleaning scheduleA daily, weekly, and monthly planning framework.
Shift management and handoffs
Give each shift a clean way to pass on open work, low stock, and equipment concerns.
Inventory and manager responsibilities
Make stock counts and operational follow-up part of the routine rather than a last-minute scramble.
- Coffee shop inventory checklistBeans, milk, food, disposables, and reorder needs.
- Coffee shop manager checklistStaffing, service readiness, controls, and shift follow-up.
- Coffee shop health inspection checklistA manager readiness review for sanitation, records, and facility condition.
- Coffee shop SOP examplesPractical SOP topics and a compact writing structure.
- All coffee shop checklist templatesBrowse every public cafe operations template.
Put the routine into practice