Coffee Shop Manager Checklist: Daily Shift Responsibilities

Who should use this checklist?

Cafe owners, general managers, assistant managers, and shift leads can use this checklist as a manager-on-duty framework. Adapt approval and cash-control steps to the authority each role actually has.

When should it be completed?

Review the checklist at the start of the manager shift, use it to guide follow-up during service, and complete the handoff and closing-accountability steps before transferring responsibility.

How to use the checklist

• Assign routine work to the responsible barista or team instead of completing every item personally.
• Keep equipment, staffing, and stock exceptions open until they have an owner and next action.
• Use the final items to create a concise handoff rather than relying on verbal memory.

Commonly missed tasks

• Checking whether the previous shift’s unresolved work has a current owner
• Planning break coverage before the service rush
• Documenting follow-up for recurring equipment or stock problems